Email your dancers from your own inbox

Pick who needs to hear from you, start from an email that already looks good, and send it from your own address - personalised for every single person.

Pick exactly who gets it

Filter your registration roster down to the group you mean - everyone still unpaid, everyone on a Full Pass, everyone on the waiting list - tick them, and hit Email selected.

Start from a ready-made email

Say what kind of email you're sending and pick a look you like. You get a complete, properly designed email back - already filled in with your event's own cover image, dates and details.

Build it from blocks

Add a button, a payment panel, a schedule list - drop blocks in, drag them around, type straight into them. No HTML, and the preview updates as you go.

One email, written for each person

Their first name, their pass, their price, their deadline - each person gets their own message, filled in from the roster. One email each, never a BCC blast.

From your own inbox, not ours

Connect your email account once and Westie Hub sends on your behalf - so your dancers hear from you, and reply to you.

Questions event directors ask

Does this cost anything?

Nothing. It's part of the same free collaboration as your schedule, payment tracking and DJ playlists.

Who does the email actually come from?

You. It's sent through your own connected email account, so your dancers see your address, and any replies go straight back to your inbox - we never see them.

Do I need a Gmail account?

Right now, yes - Google accounts are the ones we support. Outlook support is built and waiting on some paperwork on our side. If your event's address is a custom domain that routes through another provider, talk to us first: those aren't supported yet.

Will Google show a warning when I connect?

Possibly, once, while our verification is still under review with Google - you may see a screen saying the app hasn't been verified. It's safe to continue, and it goes away once the review finishes.

How many people can I email at once?

A few hundred in a single send is comfortable. If you're sending to a bigger list than that, or you're on a tight deadline, let us know first and we'll make sure it goes smoothly.

Can I try it before sending to my dancers?

Yes, and please do - there's a "Send test to myself" button that sends the real email to your own address first. We'd also genuinely like you to contact us before your first real send, so we can check everything together.